What Are Events?

• Events are used to capture all significant dates and actions in a case.

• Examples include:

  • Offense date

  • Arrest

  • Hearings

  • Speedy trial deadlines

  • Depositions, etc.

Why create new events?

• Agencies can use events to track custom data without modifying STAC.
  

• No system update is required to capture new information.

• To track a new type of data:

  1. Administrators can create a new Event Type or Subtype

  2. Grant user rights

  3. Users can begin using the new event immediately

How to add an Event?

The icon in the bottom-right corner of the Add/Edit Event screen provides: A quick walkthrough and a link to the Learn Page for additional help

Field	Description
Event Date	The date of the event
Event Type	The event type
Event Subtype	The Event Subtype. This list is based on the selected event type
Event Number/Info	This is a number associated with this event. For example, an Agency report number or the number assigned by a testing lab
Event Action	The Event Action works like the event subtype to further classify the event. A good example is to use the event action to indicate when a hearing occurred, was postponed, or canceled
Relationship Name	Which relationship is related to this event. Using the deposition as an example again, this field indicates who is being deposed
Comment	Any comments about this event. This field is limited to 3,000 characters
Requested by	Who requested the action this event is recording. For example, if this event is about a scheduled deposition, this field is used to indicate who requested the deposition

How to Add Events to Multiple Cases – Event Group

Purpose:

To apply the same event to multiple cases (e.g., scheduling hearings for multiple defendants at the same time).

How to Add:

• Option 1: Select multiple cases > go to Event Tab > click Add

• Option 2: Right-click on selected cases in the Case List > choose Add Events

Tips:

• The number of cases is shown at the top of the screen to ensure the user is selecting the right cases when doing a bulk action

• Once saved, the events are grouped together

• Users will get a confirmation message when updating/deleting any event that is part of a group

How to Edit or Delete Grouped Events?

When Editing:

• STAC will display a list of grouped cases
  

• The case with a check next to it indicates it is the current case selected

• User chooses:

  • Only Update Current Case

  • Update All Cases

  • Cancel

When Deleting:

• The same prompt will appear

• Users can:

  • Delete the single instance

  • Delete the entire group
    

  • Cancel
    

How to use the Event Type related field?

The Event type related field is used to relate an event in a case with another event in the same case. This is very useful for queries and reports.

The event related creates a link between the 2 events and it will show in the reports. The related events are normally used for very specific situations. For example, when tracking diversions for the event screen, this field can be used to link the specific program when a diversion is successful or unsuccessful.

Event Triggers

With the event trigger, agencies can create multiple workflows and enforce rules for data entry.

In addition to automatically triggering other records, this trigger engine can also be used to prevent events from being added. For example, users can prevent a case from being closed if there are open requests or open investigations in this case.

Another good example of the trigger is to assist in tracking dates due dates for certain actions. For example, we can create a trigger that adds an event indicating when a defendant must complete a diversion program from adding an event indicating they enter into a diversionary program.

Event Triggers and automation

There is quite a bit of automation that can be implemented just by adding a single event.

Relationships

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Merging Documents

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Diversion

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Request